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My Weekly & Daily To-Do List Method

time management // list keeping

time management // list keeping

Hello, sweet friends! Happy Monday to you. This morning I am sharing an update about how bullet-journaling and list-keeping is coming along for me. It’s been a month now since I began this practice and, simply put, it’s working great.

One of my big struggles last year was feeling that I didn’t have enough time. I would end most days on the verge of tears, feeling terrible about not completing everything on my to-do list. I pleaded with God for more hours in a day. Which is obviously crazy, but there were a lot of times when I just felt desperate. What I wanted to get done versus what I actually got done never lined up. I became convinced that it was due to a failure on my part because I was not working hard enough or smart enough.

As 2019 came to a close, I spent a lot of time reflecting upon the cycle that I was caught in. I analyzed my to-do lists and compared them against the actual amount of workable hours that I have in a given day. What I realized was that my daily to-do lists were completely unrealistic! The reality is that I am a work-from-home mom. On a perfect day, when the stars align, I have no errands to run, and nothing unexpected pops up, I have two uninterrupted blocks of workable time: 9:15 to 11:15 am and 12:45 to 2:30 pm. All told that is 3 hours and 45 minutes of workable time each day. Sometimes I can squeeze in little blocks of work time outside of that, but that is not reliable or even truly productive.

In hindsight, looking back at the last few years, I can see that each day I tried to fit 7-8 hours of work into my less than 4 hours of available work time each day. Of course I was coming up short and feeling disappointed! I was setting impossible expectations for myself.

time management // list keeping

As 2020 approached, I continued to reflect and pray. It was around that time that I was reintroduced to the idea of bullet-journaling. I loved the idea of creating clean, beautiful lists that could help me set realistic goals and finally feel accomplished in my work. As I mentioned, I’m still refining my process, but I feel like I am gaining traction. I have yet to map out my monthly, quarterly, annual and strategic goals which I had hoped to have done by this point in the first quarter of 2020. But, I am giving myself grace. I am at the point where I am comfortable with my weekly and daily process, and constructing my longer-term vision is my main priority for March.

Each year, I buy my annual planner in February, once everything goes on sale. 😉 I spent all of January looking for the perfect planner and I found so many amazing and inspiring options. In the end, I chose a simple planner from Papier for my daily lists/appointments and a bullet journal for my weekly lists. (Both of those are linked in this post.) I also use my bullet journal for other things like meal-planning and habit-tracking. Now let’s get into my process.


My weekly/daily process is simple. I write out my long list of weekly goals in my bullet journal. I do this over the weekend prior to the coming week, or if I don’t get to it over the weekend, I do it first thing on Monday morning. My list usually has a combination of tasks in various areas: blogging, social media, housework, personal appointments, wellness, social, family and so on.

time management // list keeping

Once that is complete, I put my daily appointments and tasks in my regular planner. I pull these items from my longer weekly list or I add them naturally as things arise during the week. I do this each morning because it helps me to set my vision and intentions for the day. When an item is completed, I put a [ ] next to it. If an item does not get completed as planned, I put a [ > ] next to it, to indicate that it should be completed the next day. If I decide that the item is no longer relevant and I wish to remove it, I put a [ ] next to it.

time management // list keeping

This system keeps my to-do lists in order and it keeps me on track. The most important element to this process is making sure that my daily lists are manageable. I need to remember that I have just under 4 hours of workable time in each day. Therefore, it’s important for me to be realistic about what I can actually get done in that amount of time. That way I can check items off of my list and feel accomplished, instead of overextending myself and feeling badly about it.

time management // list keeping

Typically I schedule about 5-7 items on my daily to-do list. I try to make it an even mix of easy tasks (low hanging fruit), harder (more-time consuming tasks), housework tasks, family time tasks and self-care tasks. A lot of times things like family time and self-care will fall off of my plate if I don’t specifically make special time for them. In my eyes, those things are just as important as anything else and so I give them the same energy and weight as I do any other task.


I am wishing you a great Monday and a productive week ahead. If you need a bit of extra inspiration, check out these Monday quotes to get yourself in gear. I hope that you have found this post to be helpful! I know that I have been sharing so much about time management lately, but it’s where my head is at right now. In January there is still a lot of post-holiday craziness happening. But in my experience, the habits that we have in place by March truly set the tone for the rest of the year and I am really happy with where I am at.

Happy creating, friends! xo

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    The Courage to Confront Your Dream

    What is a personal calling? It is God’s blessing, it is the path that God chose for you here on Earth. Whenever we do something that fills us with enthusiasm, we are following our legend. However, we don’t all have the courage to confront our own dream. —The Alchemist

    Are You Aware of What You’re Doing?

    I’ve been thinking a lot about dreams lately (as if you hadn’t noticed). One of my most urgent ambitions/dreams is to live an entirely purposeful life. I see people around me everyday, sleepwalking through life, on autopilot. Alarm clock, shower, breakfast, commute, zombie work, commute, dinner, television, sleep. Repeat. Day in and day out. It breaks my heart. What hurts more are the moments (sometimes hours) when I catch myself falling into that terrible haze. Of course I snap myself out of it as soon as I realize it’s happening. The way that I snap out of it is simple enough: I ground myself. I literally take notice of my feet on the Earth, carpet, tile (wherever I am). I recognize my breathing. I acknowledge that I am a human being walking the Earth, beneath the sky, on a great big planet, floating in the Universe. It’s really important to do that, to ground yourself in reality at least once a day, probably more. If you don’t do it you will get caught up in the trivial — the fight with your spouse; the disappointment over your kid’s report card; the scratch on your new car; the ever-growing pile of papers on your desk; your unappreciative boss — you get the picture.

    Proactive vs. Reactive Living

    When you ground yourself, you pull yourself from the depths of the trivial, unimportant, little details that tend to take control. When you ground yourself, you become aware. The only problem with grounding yourself this way is that it is reactive rather than proactive. There is actually a much better way to avoid autopilot and that is proactivity. I am going to start talking a lot on this blog about reactive vs. proactive thoughts and actions. So let me take a moment to define what I mean by each of these terms.

    Reactive—Something happens and triggers you to take action.

    Example 1: You get on the scale one morning to realize that you’ve gained ten pounds. Your reaction is to begin a diet and start breaking your back in the gym until you lose the ten pounds.

    Example 2: Your marriage has been falling apart for the last two years. You fight with your spouse daily or more. You are both unhappy. You put everything before each other — work, friends, hobbies, etc. The marriage is your last priority. As a last resort you decide to attend marriage counseling.

    Proactive—You consciously prepare and act in ways that will produce certain desired outcomes in your life.

    Example 1: You are aware that you want to be physically healthy. You continually live a lifestyle that promotes health. You always take the stairs instead of the elevator. You run a mile each morning before work. You feed your body foods that it craves & needs and avoid “junk” whenever possible.

    Example 2: Your marriage is one of your top priorities. You make “alone” time and set dates with your spouse at least once a week. You plan vacations together to explore places you’ve never seen. You participate in each others favourite hobbies. You fight, as all healthy couples do, but you practice open communication and work through arguments before they become significant problems.

    If you analyze all of the actions and thoughts in your life, you will find that each one is either reactive or proactive. The goal is to make all of your thoughts and actions proactive. The problem with practicing reactive thinking or action, is that it is usually too late. And even when you do succeed, it is usually a short-lived success because reactive thoughts and actions do not treat the causes of problems; they only treat the symptoms.

    Let’s take the reactive approach to the extra ten pounds for example. You notice the excess weight, you starve yourself, you go to the gym religiously — within a few months, the pounds are gone. You feel great for a little while, but soon you go back to your old habits. A few months later and the pounds are creeping back on. On the other hand, if you had made a decision to begin taking a permanent proactive approach to maintaining your health, you would have achieved long-lasting, sustainable progress and results. These same principles would apply to the example of the troubled marriage and any other example that you could think of.

    Proactivity is a crucial element to a happy, fulfilling, successful life.

    Follow Your Legend, Confront Your Dream

    Now, I am going to tie this whole thing together and tell you how you can live a life of constant proactivity and sheer joy. Ready? Have another look at the opening lines to this post. What is a personal calling? It is God’s blessing, it is the path that God chose for you here on Earth. Whenever we do something that fills us with enthusiasm, we are following our legend. However, we don’t all have the courage to confront our own dream. (If you are not religious, replace the word God with the word Universe. What is a personal calling? It is the Universe’s blessing, it is the path that the Universe chose for you here on Earth. Whenever we do something that fills us with enthusiasm, we are following our legend. However, we don’t all have the courage to confront our own dream. To me, the words God & Universe mean the same, beautiful, powerful thing.)

    That’s it, my friends, if you want to live proactively, if you want to live the life of your dreams, all you have to do is confront your dreams and follow your legend.

    Ask yourself these questions: What fills me with enthusiasm? What is the one thing that I could wake up and do happily every single day for the rest of my life without even being paid? When you have the answer, then you have your personal calling. It is the path that is meant for you. When you do this thing, you will follow your legend and you will confront your dreams.

    Next month, it will be one year since I discovered my own personal calling. I will never forget the moment. It hit me like lightning — to help people by sharing my journey & the lessons I’ve learned along the way — so simple, but so amazing. That is what compelled me to start this blog eight months ago. That is what has kept me going ever since. And I know what you are thinking now: Dena, I can’t do it. You are making it sound so simple, but it’s not. I can’t afford to quit my job. I have a mortgage to pay. My mother is sick. I am not talented enough. I’m too old. It’s not practical. And the list of excuses will go on and on and on. Well, I am sorry, but none of your excuses are good enough! No matter how stuck you think you are — no matter how dire your circumstance might seem — there is a way out!

    Take it from me. I was depressed and anxious for the first half of my life. I spent much of that time wanting my life to end. I was seventy pounds overweight. I was $40,000 in debt. How much further down could I have gone? I could have used a lot of excuses to keep myself in that state; but I didn’t. I made a decision to change my life. I lost seventy pounds. I overcame anxiety and depression. I’ve cut my debt in half and continue to pay it down every day! I figured out my personal calling and I am doing it. I am following my legend, confronting my dreams. I am making it happen — and you can do it, too.

    Before you get started with your excuses again, I’d like you to imagine something. Imagine being born a young girl in Alabama in 1880. Imagine then growing up to understand French, German, Greek, and Latin. Imagine then going to Harvard, at a time when few women from your town did anything other than get married and raise kids. Imagine then writing a book that was translated into twenty-five languages and inspired two Oscar-winning movies. Imagine then meeting every President in your lifetime and being awarded the highest civilian honor—the Presidential Medal of Freedom. That would be some accomplishment, wouldn’t it? Now imagine doing all of that whilst being blind, deaf, and barely able to talk for your entire life.

    It’s not impossible, friends. In fact, it’s very possible and there is a woman who did all of that, her name was Helen Keller. She accomplished all of those things, and more, because she believed in herself and she had a good teacher. (Taken from How to Be Rich & Happy.)

    “Tomorrow is the most important thing in life. Comes into us at midnight very clean. It’s perfect when it arrives and it puts itself in our hands. It hopes we’ve learned something from yesterday.” —John Wayne

    Every single day is a new opportunity for us to begin living the lives of our dreams. Today is called “the present” because it is a gift. Take it and do something with it!

    I would love to hear your thoughts about this post. What is your personal calling? What obstacles are standing in your way? How are you going to overcome them? What can I do to help you get there? Let me know in the comments.

  • Carousel—03.12.10

    Sunset

    Every Friday, I post my favourite links, posts, & resources from around the Web. Expect to learn, grow, & be inspired.

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    1. You rock & On self determination & Try different: Three must-read posts from Mr. Seth Godin, genius, this week. Enjoy!

    2. Great Financial Advice from the in Flight Safety Handbook: How is financial planning like a plane crash? Find out in this excellent post. It might just save your life… or at least your bank account.

    3. Video Interview: Unautomate Your Finances with Baker & Video Interview: Untemplate your mind, body, and spirit with Amber Zuckswert: Awesome video interviews with two of my favourite bloggers—Adam Baker from Man vs. Debt & Amber Zuckswert from Epic Self.

    4. 10 Shattered Financial Templates: One more from Untemplater this week (to go along with my credit card debt freedom theme) I had to share this great post about shattering financial templates. Bottom line: out with the old & in with the new!

    5. The Story of Stuff: My boyfriend saw Annie Leonard on the Colbert Report the other night. In true minimalist fashion, he called me up right away to tell me about it. Annie is an activist who has spent the past 10 years traveling the globe fighting environmental threats. In her story, she talks about the real costs of extraction, production, distribution, consumption and disposal. In other words she tells us why we should all be minimalists. Amen! Check out the site for more and to view the “Story of Stuff” short film.

    6. What James Cameron Taught Me About Passion: I love this post by JD where he talks about why reaching our goals & living our passions sometimes requires doing things that we don’t want to. In his case, it’s Internet Marketing. I love his metaphor, “…everybody who is involved with Internet Marketing has an underlying passion that pushes them forward. [It’s] a lot like playing the bass guitar. Few people actually have a passion for it, but if you’re willing to do it you can get in the band.”

    7. Rescue Time & Leech Block: Two awesome productivity tools that I found via Location180. Rescue time is an “automagical time tracking & tools to help you focus (from light ‘nudges’ to blocking for short periods of focus) and track project time.” LeechBlock is a simple productivity tool designed to block those time-wasting sites that can suck the life out of your working day. All you need to do is specify which sites to block and when to block them.

    8. Live your Life as if Everything is a Miracle: Inspirational words & beautiful photographs & quotes, a wonderful guest post on the Good Life Zen blog. “I am realistic. I expect miracles.” —Wayne Dyer

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    Have a great weekend, loves of my life. Spread love & light where ever you may go.

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